Clivia Society Annual General Meeting and Gardenii Show

21 & 22 May 2011

The rates for the Assagay Hotel and Conference Centre, which is the venue for the 2011 AGM of the Clivia Association, are as follows:

Accommodation:
Single – bed and breakfast R500 pp per night
Double/Twin – bed and breakfast R400 pp per night
If you are staying at the hotel - THE ABOVE Price DOES include finger lunch on Saturday and teas, coffees during the weekend.

The DINNER prices BELOW need to be added to the ABOVE package if you are staying at the hotel and attending either one or both of the dinners.

Dinner:
Friday – buffet R100 pp
Saturday – AGM Function Supper R100 pp
Please let Yolandi know if there are any special diet requirements.
For those delegates NOT using the accommodation facilities of the Assagay Hotel,
there will be a charge of R115 pp for the day. This will include bottomless tea/coffee/juice, finger lunch, 1 soft drink and 1 bottle of water.

Bookings for accommodation may be made by contacting Yolandi Badenhorst , Conference Department, Assagay Hotel.

PLEASE – State your NAMES and the Club or Interest Group you belong to CLEARLY when you make your bookings.

See you there!

NOTICE TO CONSTITUENT CLIVIA CLUBS OF AN ANNUAL GENERAL MEETING OF THE CLIVIA SOCIETY TO BE HELD ON SATURDAY 21 May 2011at THE ASSEGAI HOTEL, SHONGWENI, KWAZULU-NATAL, SOUTH AFRICA

Dear Society Representative/Club Chairperson/Club Secretary

Allow me to share information regarding the AGM of the Clivia Society to be held in Shongweni on Saturday 21 May 2011.

Starting times and venues:

FRIDAY 20TH MAY

14h00 onwards Check-in at Hotel.
18h00 for 19h00 Braai (cash bar will be available)

SATURDAY 21st MAY

09h00 Breakfast
10h00 – 12h30 Will arrange shade house visits on request.
13h00 Light lunch
15h00 Annual General Meeting.

18h00 for 19h00

SUNDAY 22nd MAY

09h00 Breakfast. Special arrangements to be made for those leaving early.
10h00 Check-out time.

You are hereby invited to:

  1. Submit written notice of proposals regarding amendments to the constitution

  2. Put duly motivated matters on the agenda for the meeting

  3. Forward the names and contact details of Club representatives as well as their alternates to the Society secretary. CCC, NCC and EPCC have each three; KZNCC and JCC have each two and GRCC, NFCC, FSCC, LCC and NZCC have each one representative/s and alternate/s.

  4. Nominate members for the Clivia Society Executive Committee.

  5. Propose members to serve on sub-committees of the Clivia Society.
    Each Club should have at least one member on each committee.

  6. Nominate Honorary members by 21/3/11.

You are requested to

  1. Send a short report on your Club activities during 2010/2011

  2. Each committee to report on activities/progress made during 2010/2011

Please note and adhere to the critical dates listed in “Important dates 2011 to Clubs” document attached. All correspondence should be forwarded to the Society at one of the following addresses:

Clivia Society, PO Box 74 868, Lynnwood Ridge, 0040

Fax: +27 12 804 8892 Email: cliviasoc@mweb.co.za

Preliminary Agenda of Clivia Society Annual General Meeting

Date for the AGM: 21 May 2011

Hosted by KwaZulu-Natal Clivia Club, Shongweni, South Africa

  1. Welcome

  2. Constituting the meeting

  3. Attendance register/Recording of representatives (alternates) for Constituent Clivia Clubs and Clivia Enthusiasts

  4. Minutes of the Annual General Meeting held on 15 May 2010

  5. Matters arising from the minutes

  6. Honorary membership.

  7. Clivia Society Conference in 2010

  8. Amendments to the constitution.

  9. Financial Report: Sakkie Nel

  10. Appointment of Auditor

  11. Budget for 2012

  1. Other reports

    1. Yearbook: Roger fisher

    2. Newsletter: Roger Fisher

    3. Research Committee: Johan Spies

    4. Public Relations: Sakkie Nel

    5. Registration of genus Clivia: K Smith

    6. Web Site: G Scheepers

    7. Standards and Judging: K Geldenhuys

    8. Reports from Clubs

    9. Chairman’s report: Johan Spies

  1. Election of Office Bearers

    1. Chairperson

    2. Vice-chairperson

    3. Treasurer

    4. Secretary

    5. Additional member

  1. Election/Appointment of members for sub-committees

    1. Yearbook

    2. Newsletter

    3. Web Site

    4. Research

    5. Registration of genus Clivia

    6. Public Relations

    7. Standards and Judging committee

    8. Other

  1. Hosting of Annual General Meeting in 2012

  2. Honoraria

  3. Closure

Dr. Lena van der Merwe
SECRETARY: CLIVIA SOCIETY

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